Plan Be Eco Supplier – a system that supports ESG reporting and supply chain decarbonization
How to Simplify and Standardize Environmental Data from Suppliers?
In a world where sustainability is becoming increasingly important — and where more than 85% of a company’s emissions lie within the supply chain (Scope 3) — organizations face a significant challenge: how to effectively collect data from suppliers, report in line with CSRD/ESRS, CBAM or EUDR, and actually reduce emissions?
Plan Be Eco responds to today’s business needs by introducing Plan Be Eco Supplier — an advanced platform that brings together ESG reporting, supplier management and decarbonization in one integrated environment.
It is a solution that transforms data chaos into an automated, predictable and transparent process.
Why Do Traditional Sustainability Systems Fail?
Traditional reporting systems and spreadsheets worked well when reporting obligations were simpler. Today, however, with regulatory frameworks such as CSRD/ESRS, CBAM, EUDR and SEC imposing strict requirements for data quality and completeness, legacy approaches are no longer sufficient.
The biggest challenge is that up to 85% of a company’s total emissions fall outside its direct control — in Scope 3. Without supplier participation, it is impossible to obtain reliable results. Add to this the practical issue of data arriving in different formats — emails, PDFs, spreadsheets — and the result is high operational costs, significant time loss and a high risk of errors.
Plan Be Eco Supplier was created to close this gap — from simplifying communication with suppliers to providing tools that help companies move from raw data to real savings and measurable emission reductions.
How Does Plan Be Eco Supplier Work?
The platform acts as a central collaboration environment guiding both the company and its suppliers through the entire cycle: sending reporting invitations, collecting data, validating inputs, calculating emissions, generating reports and implementing reduction measures.
From the user’s perspective, the process is seamless: the company sends invitations and questionnaires; suppliers log in and easily fill in required fields (with attachments and explanations); the system automatically processes and allocates the data; and all collected information is used to prepare reports aligned with leading regulatory standards. Additionally, the marketplace and educational modules support suppliers in implementing reduction actions, turning collected data into real climate impact.
Plan Be Eco Supplier System Modules — Detailed Overview
Supplier Management – from a Contact List to an Active Partnership
The supplier management module is far more than a simple database. It allows you to track which suppliers have responded to questionnaires, identify missing data points, monitor overdue deadlines, and pinpoint relationships that require intervention, supporting efficient and ongoing communication with partners. Administrators can send personalized invitations and reminders, as well as communicate directly within the platform — significantly reducing the volume of emails and phone calls.
The system also provides supplier profiles that include their data submission history, progress in decarbonization, and overall impact on production processes. This makes it easier to build long-term collaboration programs and prioritize actions for the suppliers with the greatest environmental impact. In addition, the module plays a key role in ESG monitoring and reporting, enabling companies to effectively manage environmental data and make informed strategic decisions regarding their critical partners.
Survey and Questionnaire Builder – Full Flexibility with Ready-to-Use Templates
The survey creation tool gives users complete control over the information they want to collect, while ensuring consistency and compliance with regulatory requirements. Instead of sending a one-size-fits-all form, companies can design tailored questionnaires — from simple validation checklists to comprehensive sets covering emissions, water usage, health and safety, cybersecurity, or social indicators.
The platform offers ready-made, tested templates aligned with regulatory standards such as CSRD/ESRS and EUDR. It also allows the addition of supporting materials — video instructions, attachments, and explanatory notes — helping suppliers provide accurate answers from the very beginning. As a result, the quality of collected data increases significantly, verification time decreases, and organizations gain a strong foundation for decision-making based on reliable, complete information.
Carbon Footprint Calculator (Scope 1–3) – From Data to Decarbonization Scenarios
The carbon footprint module enables the calculation of emissions across all three scopes — Scope 1, 2 and 3 — in line with expert guidelines, while collecting and allocating data directly from suppliers. The system guides the user through a carefully designed sequence of questions, ensuring that only the necessary information is gathered and that emissions can be assigned to specific products, processes or locations. The platform also generates intensity indicators, such as tCO₂e per currency unit, kilogram or product unit, offering a much more complete and granular picture of environmental impact.
Through integration with AI models, the platform automates data analysis and helps quickly detect gaps or anomalies. It also supports modelling realistic decarbonization pathways, setting reduction targets and developing timelines based on actual emissions data. Trend analysis and the identification of emission “hotspots” make it easier to pinpoint areas requiring immediate attention.
In addition, the system enables benchmarking — comparing a company’s results with those of other organizations in the industry — allowing firms to better understand their position, identify advantages and plan actions that improve environmental performance. It is a comprehensive yet intuitive tool that accelerates both the reporting process and the planning of real, measurable reduction activities.
Decarbonization Solutions Marketplace for Suppliers – From Green Electricity to DEI
This module allows you — and your suppliers — to access a wide range of practical, proven solutions through a built-in marketplace. It is a space where suppliers can explore offerings from technology partners, service providers and experts specializing in emission reduction, energy efficiency, and the implementation of ESG best practices. The marketplace functions as a catalogue of real, actionable tools: from audits and consulting services to software, automation solutions, and concrete products that support environmental transformation.
As a result, your company’s entire ecosystem gains immediate access to ready-to-implement solutions without the need for long searches, tenders or market verification. Suppliers can more quickly build their competencies, improve data quality and implement actions that tangibly reduce their carbon footprint and enhance operational efficiency. In practice, this significantly shortens the time between identifying a problem and taking action, eliminating typical barriers that previously slowed down decarbonization efforts.
Ultimately, you not only make it easier for your suppliers to implement sustainable changes but also strengthen their readiness for future collaboration. Transparent data, increased awareness and access to reduction tools translate into more stable business relationships, lower risks within the supply chain and a more sustainable overall ecosystem. The entire supplier network becomes more aligned, better prepared for regulatory requirements and equipped to consistently deliver on decarbonization goals.
Education Hub – Building Supplier Maturity Step by Step
The system also offers a comprehensive educational space that serves as a central knowledge hub for the entire supply chain. It is a place where your company can create, store and share any type of educational content — from short instructional videos and webinars, to expert articles, detailed presentations and step-by-step guides tailored to the maturity level of individual suppliers.
The platform not only enables the publication of materials but also offers full management and customization capabilities. You can create dedicated thematic sections, organize training cycles and assign specific content to selected suppliers or supplier groups based on their industry, maturity or role in the value chain. This structured and scalable approach supports effective capability building and ensures that ESG education becomes a natural part of collaboration rather than an additional burden.
Moreover, Plan Be Eco actively supports this process by providing its own regularly updated educational materials. These include practical guides, online courses, trend analyses, reporting checklists, case studies and recordings of expert webinars. These ready-to-use resources can be shared with suppliers immediately, accelerating their readiness for regulatory requirements and reducing the number of errors in the data they submit.
What Business Benefits Will You Gain by Using Plan Be Eco Supplier?
Having a single tool that combines supplier communication, data collection, regulatory compliance and practical decarbonization support delivers multidimensional value. First, it reduces operational costs — less manual work, fewer corrections and significantly shorter reporting cycles.
Second, it improves the quality of business decisions — accurate Scope 3 data enables companies to prioritize actions where they generate the strongest environmental and financial impact. Third, it strengthens competitive advantage — transparency and credibility of ESG data increase attractiveness to customers and investors, and improve positioning in tenders and negotiations. Finally, with the marketplace and ROI tools, companies gain a real path toward reducing emissions instead of merely reporting them.
What Key Challenges Does the System Solve?
The most common challenges include low supplier responsiveness, inconsistent data, and the high cost of manual data processing. Plan Be Eco Supplier solves these issues on multiple fronts: automated reminders and an intuitive interface increase responsiveness; the survey builder and ready-made templates improve data quality; and the central reporting engine eliminates the need for time-consuming dataset transformations.
Additionally, the educational tools and the marketplace make it easier to implement reduction measures, ensuring that companies go beyond reporting. Suppliers not only know what to improve — they also receive concrete tools, guidance and ready-to-use solutions that help them actually reduce emissions. This directly addresses the market’s most persistent issue: “we collect data, but we don’t change reality.” Now, data becomes the starting point for meaningful action rather than the final deliverable.
How Does Plan Be Eco Supplier Prepare Companies for Upcoming Regulations?
The system is designed to meet regulatory expectations in the long term. With built-in support for standards such as CSRD/ESRS and customizable questionnaires and workflows, the platform minimizes the risk of being surprised by new requirements.
At the same time, the solution is highly scalable — suitable both for large corporations with hundreds of suppliers and for SMEs that need a simple, accessible tool to enter the world of reporting and decarbonization. It is an intentionally flexible and inclusive working environment.
What Do Plan Be Eco’s Founders Say About the System’s Importance for the Market?
“The market needed a simple bridge between collecting data and taking real action. Plan Be Eco Supplier enables companies and their suppliers to move from declarations to concrete decarbonization. In practice, this means less paperwork, more climate impact and tangible financial savings.”
— Aga Maciejowska, CEO & Co-Founder, Plan Be Eco
“For many organizations, the greatest challenge is not the emission calculation itself, but collaborating with suppliers and implementing actions that truly reduce the carbon footprint. Our platform combines education, reporting and a solutions marketplace, making decarbonization achievable across the entire value chain.”
— Joanna Maraszek-Darul, Chief Sustainability Officer & Co-Founder, Plan Be Eco
Why Implement Plan Be Eco Supplier Now?
Plan Be Eco Supplier is a complete, integrated environment that brings together all the key elements of modern ESG management: efficient supplier data collection and validation, precise carbon footprint calculation across Scope 1–3, automated reporting aligned with major standards, and practical tools for real decarbonization through its marketplace and advanced education hub.
This gives companies not only transparency and regulatory compliance, but also the ability to take actions that meaningfully reduce emissions and influence the entire value chain. The result is measurable operational cost savings, stronger market positioning, reduced reputational risks and—most importantly—a real step toward climate neutrality.
If your organization wants to simplify reporting, increase supply chain transparency and prepare for upcoming regulatory requirements, now is the perfect moment to discover Plan Be Eco Supplier.
👉 Book a free consultation with our team and see how the platform can work for your company.
👉 Contact us to receive a presentation, live demo or personalized implementation offer.
We are ready to help you move from data to real decarbonization — step by step.
